First use with Direction by Horizon
Horizon Clock is available exclusively with Direction by Horizon. Once access is set up with your team, this guide covers entering and checking hours in your Direction by Horizon environment.
- Access Horizon Clock with Direction by Horizon. Access is configured with the Time Entries module in Direction by Horizon. Your administrator confirms which views and boards to use.
- Run the Setup Wizard. From the apps menu in monday.com, open the Horizon Clock Setup Wizard. Connect your existing Employees, Projects, and Time Entries boards (or create new ones).
- Add the Clock In view to your Time Entries board. On your Time Entries board, click "+ Add view" and select Clock In from the Apps section. Workers will use this view to clock in and out.
- Set up worker access. Your administrator confirms the roles and access defined in your Direction by Horizon environment.
- Your first shift. A worker opens the Clock In view on their phone, taps "Clock In," allows location access when prompted, and they're on the clock. The shift writes to your Time Entries board automatically.
First-activation tip: Horizon Clock writes shifts to your Time Entries board as items. You can review, edit, approve, and dispute them like any other monday.com item, using monday.com's native UI you already know.
Setting up Horizon Clock (admins)
Setup connects the boards in your Direction by Horizon environment and defines the rules for your team.
The three boards Horizon Clock needs
- Employees board: your worker roster. Must have a Name column, an "Active" status column, and any other employee fields you track.
- Projects board: your job sites. Must have a Name column, a Status column, and a Location column (for geofencing).
- Time Entries board: where shifts get recorded. The wizard helps you set up the columns it needs (date, employee link, project link, hours, geofence status, etc.).
Column mapping
For each board, you tell Horizon Clock which of your columns corresponds to which field. This lets you use boards you already configured without renaming anything.
Reviewing hours
Define who reviews shifts, breaks and corrections before sending hours to payroll. Confirm overtime rules with the person responsible for payroll.
Geofence policy
- Allow: clock-in proceeds; geofence status is recorded as "Outside" but no warning shown
- Warn: clock-in proceeds with a warning; the worker can confirm and continue
- Block: clock-in is rejected and the worker sees a message explaining they're outside the project area
Using the worker clock-in view
Workers open the Clock In view from the monday.com mobile app (iOS or Android). No separate app to install.
Clocking in
- Open the Time Entries board in the monday.com app
- Switch to the Clock In view
- Select your project from the dropdown (if not auto-selected)
- Tap the big green "Clock In" button
- Allow location access when prompted, only needed once per device
Clocking out
- Open the same Clock In view
- You'll see your active shift with a running timer
- Hold the "Clock Out" button for 1.5 seconds
- The shift is finalised, total hours calculated, and the item is updated on your Time Entries board
Break tracking
Workers can tap "Start Break" and "End Break" during a shift. Break time is subtracted from total hours automatically. Multiple breaks per shift are supported.
Switching projects mid-day
If a worker moves to a second job site during the day, they clock out of the first project and clock in to the second. Each shift becomes its own item on the Time Entries board, with its own GPS verification.
The supervisor "Today's Crew" view
The supervisor view shows who is clocked in, their assigned project and shift duration. It refreshes every 30 seconds while it stays open on screen.
What you see
- A live list of every worker currently clocked in, sorted by shift duration
- For each worker: name, project, clock-in time, current running total, and geofence status
- A map showing every active job site with worker pins
- Geofence statuses that help identify shifts to review
Actions you can take
- Review hours. Compare shifts, breaks and the assigned job before approval.
- Request a correction. Use the Time Entries item's updates to document what needs to be checked with the worker.
- Open the shift. Click any row to open the underlying Time Entries item and edit or comment.
Geofencing & GPS verification
A geofence is an invisible circle around a project address. When a worker clocks in or out, Horizon Clock compares their GPS coordinates against the circle to decide if they're on site.
Setting the geofence radius
On each Projects board item, set the Location column to the job site address, and set the Geofence Radius (in metres). Typical radius for a residential job site is 50–100 m. For larger commercial sites, 200–500 m.
Tip: If you set the radius too small, GPS accuracy on cloudy days or near tall buildings can cause false "outside" flags. Start with a generous radius (150 m) and tighten it once you see real-world results.
How GPS is captured
Coordinates are recorded at shift and break events, with the accuracy reported by the device. While the view is open, the phone can prepare a recent position to speed up the next action. Horizon Clock does not keep a continuous history of your movements.
Review a questionable position
GPS provides information to review alongside the shift, its reported accuracy and the worker's explanation. A position alone does not establish that the reported hours are wrong.
Reviewing overtime
Shifts and breaks recorded in Horizon Clock provide the basis for reviewing hours. Before sending them to payroll, the person responsible checks overtime against the rules that apply to your team.
- Check each shift's hours and deducted breaks.
- Review weekly totals and employee-specific rules in your payroll process.
- Approve corrections before exporting.
Horizon Clock does not replace this review before payroll.
Approving and editing shifts
Shifts are regular monday.com items, so you have all of monday's native editing tools available.
Approval workflow
Shifts arrive in the Time Entries board with the review status defined in your configuration. A responsible person checks the job, work item, hours and breaks before setting the status to Approved. Labels and authorized reviewers are defined during setup.
Editing a shift
To correct a clock-in or clock-out time, open the item and edit the time field directly. After the correction, check total hours and breaks before approving the shift. All edits are logged in the item's activity log, so you have a full audit trail.
Disputed shifts
When a worker reports an error, document the request in the Time Entries item's updates. The responsible person checks the shift, corrects the data with authorized access and confirms approval.
Availability with Direction by Horizon
Horizon Clock is available exclusively with Direction by Horizon, through the Time Entries module. Access and terms of use are defined in your Direction by Horizon proposal. Questions? Contact us.
Frequently asked questions
What access is required to use Horizon Clock?
Horizon Clock is available exclusively with Direction by Horizon. The roles, access and licences your team needs are defined when Direction by Horizon is set up.
What happens if a worker has no cell signal at the job site?
The first time you open the view, a connection is required. Once it is loaded, shifts can be kept in a local queue and synchronized when the network returns, with their original times. Keep the view and its local data until synchronization is confirmed.
Can I export shifts for payroll?
Yes. Export the Time Entries board to CSV or Excel from monday.com's native menu. Most accounting and payroll tools accept those formats.
Does Horizon Clock work outside Canada?
Yes. Horizon Clock works wherever monday.com works. Its use is part of Direction by Horizon. Our documentation and support are available in English and French.
What if a worker forgets to clock out?
Check the shift with the worker, then correct the end time in the monday.com Time Entries item using authorized access. Review the total and breaks before approving the hours.
Is the data secure?
Access uses your monday.com environment and Horizon Clock configuration. Connections use HTTPS; monday access tokens are encrypted before storage. See the privacy policy for the data processed and your rights. Read our Privacy Policy for full details.
Contact & support
Email support@horizonnord.com for technical questions or feature requests. We respond within one business day, in English or in French.
For urgent issues affecting active shifts, mention "URGENT" in the subject line and we'll prioritise the response.